Do you want to optimize your company’s operations as much as possible? Here are 4 little-known business tips for better communication and time management.
While you might think of it as just an effect of bad organizing or weak management, bad communication actually costs you time and money.
If you’re communicating poorly with the people around you, it’ll take longer to get to the point, to get your desired result, and eliminate mistakes. The most important business tips to improve communication and time management start with you as an influencer at work.
Let’s look at four tips to improve communication and time management.
- Become a Scheduler
If you want to take control of your time, you need to plan. Prioritize your work throughout the day and make sure you leave enough time for every task.
End each day with a list of tasks that you need to get done the next day. If you try to plan your tasks at the start of your day, you’re going to overlook the same things repeatedly and turn your life into a real-life Groundhog Day. Instead of experiencing the same day over and over, you’ll experience the same frustration over and over that you didn’t complete X, Y, or Z.
Also, when you plan your work at night, you give your subconscious a chance to grab the wheel. You can plan the work you have to do and optimize it along the way.
When you keep a schedule, you won’t be up at night thinking about everything you have to do the next day. You’ll have hammered out a plan of action that is easy to execute the right way.
Whatever you do, don’t push the hardest tasks off until the end of the day. Work on the most difficult stuff at the beginning of your day so that you can tackle the hardest tasks while you have the most energy.
- Start Early
“The early bird gets the worm” is probably one of the most overused cliches, especially for how few people live by it. Start getting up an hour earlier than you usually do and you’ll be shocked at how open the day feels. Those crowded train platforms will be empty and the rush hour traffic will be miles away.
Those early morning hours give you more space and more time to think. When you’re able to imagine creative solutions to difficult problems, you can accomplish your goals more efficiently.
With a strong plan in mind, your execution can be spot-on and your ability to take control of the day will be easy to access. When people arrive at the office after you do, they’ll naturally defer to your expertise. You can communicate positive energy to start everyone’s day.
Getting up early means you can take your time making your morning coffee, putting together a lunch, and planning before anyone else gets in. You’ll be able to complete tasks within the time frame that your team needs you and you’ll inspire those late arrivals to start showing up earlier.
It’s hard to be lazy when everyone around you is working their butt off, showing up early, and sometimes staying later.
- Organize Your Space
It’s much easier to keep control over your time and your activities when your space is organized. When your workspace is messy, it’s easy to get distracted or to waste time just to find a pen. A few seconds of distraction can easily turn to minutes or even an hour.
When you spend time looking for things that you need on a regular basis, you’re wasting time that could be saved through organization. Create a smart filing system for any paper filings that come in. Create a parallel system digitally for organizing important digital files that come to you.
Arriving at work every morning, you should be able to just dive into your work without any distractions. When you have people or objects distracting you or wasting your time, you can’t finish everything you need to do in a day.
Neatly organize your belongings so that you can set an example for the rest of your team. When they see your space neatly organized day after day, they’ll pay attention and follow suit.
Take some time to discover more productivity tools that could be saving you time.
- Turn Downtime into Productive Time
When you’re traveling, it’s easy to lean back and close your eyes. You might want to just relax and take in the view passing you by.
However, this is some of the most focused time you could have if you’re up to the task. Rather than having people walking by your desk every few seconds, you could have all the focus that you need to get things done. Your hour in your seat could be three times as productive as time spent at your office.
At your office, you could be distracted by people walking by. You could end up distracted by something on your desk. You could even just follow a whim to take a leisurely stroll to the bathroom.
All of these distractions melt away when you’re on a train or on a plane. There’s no place for you to go if you get up and walk around. There’s nothing for you to do if you want to distract yourself.
Talking to the person next to you is too awkward, and, frankly, you don’t have the history to dive into a long conversation with them. Even if you want to get distracted, there isn’t much for you to get distracted by.
Business Tips Can Be Flexible
While these business tips might come with some specific examples, there are sure to be ways to apply them to your workplace. Whenever you see downtime, try to find a new way to imagine it. When you’re managing any kind of workspace, make sure it communicates organization to everyone around you.